Directors Source On-line Privacy Policy

Last updated November 14, 2014

The Chartered Professional Accountants of Canada ("CPA CANADA") are committed to protecting the privacy of all Users of the Directors Source Web Site (the "Site") and ensuring that Users know how their personal information is being collected, used and disclosed. Our Privacy Policy is in compliance with the Trust Services for Online Privacy Criteria established by CPA CANADA and the American Institute of Certified Public Accountants (AICPA).

By accessing and using information from this site or sending or posting information to it, you (the "User") agree to the terms of this privacy policy and to our practices to collect, use or disclose your personal information. This privacy policy may be updated periodically to reflect changes to the Site that may impact our use of your personal information.

1. Notice

Personal information is collected on the Directors Source Site to:

1) provide a service to Chartered Professional Accountants who are seeking positions on board of directors (Directorship Seekers);
2) allow companies/recruiters (Companies) to advertise directorships positions to Directorship Seekers

Users will not receive unsolicited electronic advertisements or messages.

Directorship Seekers who choose to be notified of postings will be contacted via e-mail notification. Directorship Seekers who set their resume as Searchable or Searchable Confidential may receive invitations for an interview from Companies whose posting matches their resume. Directorship Seekers who set their resume as Searchable Confidential will only receive the invitations for an interview through Directors Source and their identity will not be revealed to the Company. Directorship Seekers who set their resume as Searchable may receive invitations for an interview through any of the contact information they included in their resume. Directorship Seekers who set their resume to Not Searchable will not receive invitations for interviews from a Company unless they apply directly to a posting. Directorship Seekers who apply directly to a posting will reveal all information in their resume to that Company and they may receive a request for an interview from a Company through any of the contact information they included in their resume. Companies that post volunteer opportunities do not have access to resumes in the resume database and Directorship Seekers will not receive a request for an interview unless they directly apply to a volunteer opportunity.

Directors Source prohibits Companies from using information gathered on our site for purposes other than to hire/recruit Directorship Seekers and we only allow Companies to access resumes that match their posting. We do not allow access to our entire resume database. While Directors Source has these procedures in place to prevent unauthorized use of information in our resume database, we accept no liability for the improper use of Directorship Seeker information by Companies.

Companies who request notification when Directorship Seekers apply to their postings, will receive an e-mail whenever a Directorship Seeker applies.

Registered users will receive our monthly newsletter unless they choose to opt out. Users may opt out of receiving the newsletter by deselecting a check box on the Registration form. Companies may change their newsletter preference by clicking on Update Users in the Account Information section and then selecting/deselecting the option to receive the newsletter for the appropriate user. Directorship Seekers may change their newsletter preference by clicking on Manage Resume and selecting/deselecting this option under Screen 1-Contact Information.

In the registration process, Users acknowledge that they may occasionally be asked for their opinion of Directors Source services. Registered Users acknowledge that they may be contacted either by mail, telephone or e-mail for customer service and/or billing purposes or to update their Directors Source account information. Registered Users also acknowledge that they will be notified of any major changes to the functionality of Directors Source, this Privacy Policy or the Terms of Use Contract. Under no circumstances do we sell or give our User lists to others.

Please note that the Site is also governed by the Terms of Use Contract which you should review before proceeding further.

2. Choice and Consent

All Users of Directors Source retain control over their personal information and individual Users have control over who has access to this information. Confidential information posted by Companies and Directorship Seekers is used to match postings with appropriate candidates. Companies and Directorship Seekers can control how their personal information is used as described below.

Directors Source will not disclose information about a User's individual visits to the Site, or personal information that Users provide to Directors Source to any outside parties, except as required by law.

Directorship Seekers: Directorship Seekers can choose to allow Companies who register to use the Site to:

(a) have access to search the Directors Source database for a Directorship Seeker's résumé including the Directorship Seeker's name and contact information;

(b) have access to search the Directors Source database for a Directorship Seeker's posted résumé which does not include the Directorship Seeker's name or contact information (Directors Source will allow potential Companies to contact Directorship Seekers through anonymous e-mail (without displaying the Directorship Seeker's e-mail address). A Directorship Seeker's contact information will not be revealed unless the Directorship Seeker responds to a request for an interview by a Company or if the Directorship Seeker applies directly to a posting); or

(c) have no access to search the Directors Source database for either a Directorship Seeker's résumé, name or contact information including the names of previous employers. (Directorship Seekers can use Directors Source to store and maintain an up-to-date résumé but prevent others from searching it until consent is given by the Directorship Seeker to enter it into the Directors Source database or until the Directorship Seekers applies directly to a posting).

Companies: Employers and recruiters who register to use the site can choose to:

(a) publish a posting that identifies their Company's name and contact information;

(b) publish a posting that does not identify their Company's name or contact information (Directors Source will allow Directorship Seekers to respond to a posting through e-mail without displaying the Company's e-mail address); or

(c) allow no access to their posting. (Employers can use this feature if they want to identify Directorship Seekers who match their posting but do not want to publicly publish the posting at this point in time).

3. Collection of Information

Anonymous User Browsing: You can visit our Site without telling us who you are or revealing any information about yourself, including your email address. In this case, our web server may collect the IP address and domain you used to access this Site, the type and version of web browser and operating system you are using, the number, duration and frequency of visits to our Site and the web site you came from and visit next. This anonymous information cannot be traced to a specific individual User - it is used by Directors Source and our development firm CGI simply to measure the number of visits, average time spent, page views, most popular preferences and other statistics about visitors to the Site, to determine the characteristics in which Users use the Site and its services. We may use this data to monitor Site performance for systems administration purposes, to make the Site easier and more convenient to use, to improve Directors Source services and to track information in aggregate form (e.g. how many visitors log in to this Site).

Registered Directorship Seekers and Company Services: Personal information is collected from Users who register for Directors Source. This information includes a User's name, address, e-mail address, and telephone number, and credit card number. For Users who register for Directorship Seeker Services (the " Directorship Seekers") résumé details and directorship interests are collected. For Users who register for Company Services, company details and posting information are collected.

Cookies are only used when a User logs onto the Directors Source Web Site. Cookies are small files that your Web browser places on your computer's hard drive. Cookies are used to remember a User's code, password and preferences while the User is logged onto Directors Source and to facilitate navigating different pages on the Web Site. These cookies are deleted from the User's web browser and computer when the Users exits the web browser or when the web browser is unused for a few minutes.

4. Use and Retention

Use of your personal information is limited to the purposes described in the Notice above and for which the User has provided implicit or explicit consent. For Directorship Seekers who have not logged on to Directors Source for more than six months, an email notification is sent as a reminder to log on or their resume will become “Not Searchable”, making it unavailable to Companies. This ensures that Directorship Seekers' personal information is not retained and made available to Companies for an indefinite length of time.

Directorship Seekers may remove their résumés from Directors Source's searchable database at any time. However, Companies who have paid for access to the database, and other Users who have otherwise gained access to the database, may have retained copies of the information contained in a Directorship Seekers résumé in their own files or databases. Directors Source is not responsible for the retention, use, or privacy of such information or for how third parties use the résumés while in the Directors Source database.

5. Accessing Information

Directors Source allows all registered Users to access, review, update or delete their personal information at any time. To do so, log into your Directors Source account, and there are options for editing or removing information. You may cancel your Directors Source account at any time and we shall delete all of your personal information from our database.

If you are unsure whether we have a record containing your personal information and would like to confirm whether or not we do, please send an email to directorssource@CPACanada.ca , indicating the email addresses you have registered, and we will respond as soon as possible.

6. Onward Transfer and Disclosure

Directors Source discloses personal information to third parties only for the purposes described in the Notice and for which the User has provided consent, either implicitly or explicitly. Directors Source provides links to third party and other CPA CANADA web sites - our Privacy Policy does not extend to these third party or other CPA CANADA web sites. It is recommended that Users read the privacy policies of these web sites. Directors Source is not responsible for the content of, or the privacy practices employed by, third party web sites.

7. Security

Directors Source contains security mechanisms that protect against the loss, the misuse, unauthorized access, disclosure, alteration and destruction of personal information. These mechanisms include firewall protection, password encryption and restricted access to the server. The Users' personal information is protected through the use of an exclusive User code and password. All banking transactions and resume data are protected by Secure Sockets Layer (SSL) encryption technology (128 bits).

Physical access to the server is limited to those CGI employees who have been given a key to the locked, secure area in which the server resides.

We instruct our employees with access to your information that it is to be used only in adherence with the principles set forth in this Privacy Policy and applicable laws.

8. Integrity

We are committed to maintaining accurate, complete, relevant and reliable personal information you give us for as long as it is being used for the purposes set out in this Privacy Policy and the Terms of Use Contract. Since you play an active role in keeping us up-to-date, prompt notification of any changes to your résumé and contact information will help us provide you with improved service.

9. Management and Enforcement

CPA CANADA is committed to being in full compliance with privacy laws. Legislation is continually monitored by staff and changes are made to the Directors Source on-line privacy policy as the need arises. Privacy Policy changes will be posted on the site for your review.

Procedures are in place to address disputes (privacy-related or otherwise) quickly and efficiently. In the event that the dispute cannot be settled through our normal internal processes, the CPA CANADA is committed to using an independent third party dispute resolution process. This process can be initiated through the e-mail address directorssource@CPACanada.ca only after our normal internal processes have been completed. If the issue relates to private information, the CPA CANADA will not use or distribute any private information without express permission. All disputes in arbitration will be resolved under the laws of Ontario.